Warehouse Setup Checklist
The equipment and process behind a warehouse or packing station that actually keeps up with orders: printers and labeling, computing and scanning, packing essentials, and the process changes that protect your margin from returns and dispute losses.
What to keep ready before you start
Having these on hand makes most of the items below a five minute task instead of a scavenger hunt.
- Your product SKU list and barcode mapping
- Marketplace and courier account logins
- A rough layout plan for your packing station
Printing & labeling
The paperwork and labels every shipment needs before it leaves your warehouse.
- A4 printer, for manifests, invoices, and pick listsmandatoryEvery courier pickup starts with a printed manifest.
- 4x6 thermal label printer, a TSC 345-style printer, for shipping labelsmandatoryStandard size for courier shipping labels across Indian logistics partners.
- 2x3 thermal label printer, a TSC 244-style printer, for barcode and legal metrology labelsmandatorySmaller format for product barcodes and MRP or legal metrology labels.
Computing & scanning
The hardware your packing station actually runs on.
- A computer or laptop at the packing stationmandatoryNeeded to pull orders, print labels, and update inventory as you pack.
- A handheld barcode scannermandatorySpeeds up picking and reduces the wrong-item-packed mistakes that cause disputes later.
- A webcam at the packing stationrecommendedEnables packing-proof recording, which is exactly what protects you from false return and damage claims, see below.
Packing station essentials
The everyday supplies that keep a packing station actually running.
- A weighing scale for accurate shipping weightrecommendedWrong weight declarations lead to courier weight-discrepancy charges after the fact.
- Packing tape dispenser and box cutterrecommendedSmall things, but they slow down every single order if missing.
- Adequate packing material, boxes, and void fillmandatoryUnder-packed items are far more likely to arrive damaged, which becomes a dispute you have to fight.
Process & software
The system that ties your hardware together and protects you from disputes.
- EcomLens set up at the packing stationrecommendedRecords proof of what was actually packed and shipped, protecting you against false returns, damaged-product claims, and SPF claim rejections. Uses the webcam above.
- Barcode and SKU mapping in your inventory systemmandatoryThe foundation every scan and label depends on being accurate.
- A printed or visible packing SOP at the stationrecommendedKeeps packing consistent across staff, and pairs with the SOPs available elsewhere in this Toolkit.
Frequently asked questions
What is Jynzi?
Jynzi is an ecommerce strategy, consulting, and AI tools company built for Indian D2C brands and marketplace sellers. Alongside free tools like this one, we help sellers launch, manage, and grow across Amazon, Flipkart, Myntra, Ajio, and their own website, combining hands on consulting with practical AI powered tools.
How can I avoid losses from returns?
Record proof of what actually left your warehouse. EcomLens uses your packing station webcam to capture that evidence automatically, so when a return doesn't match what you shipped, you have proof instead of just the marketplace's word against yours.
What if a customer returns the wrong product instead of what they bought?
Same principle applies. Packing proof from EcomLens shows exactly what you sent, which is what you need to dispute keeping their item and get your original product or a refund back.
How do I prove a product wasn't damaged when it left my warehouse?
Video proof from the packing process is the strongest evidence you can have against a false damage claim, and it's exactly what EcomLens captures automatically at your packing station.
How do I handle an SPF claim rejection?
Marketplaces require evidence to approve a claim. Sellers using EcomLens have packing-stage proof ready to submit, which meaningfully improves approval odds compared to having nothing to show.
A customer says they got the wrong product, but I know I packed the right one. What can I do?
This is one of the most common seller disputes, and packing proof is again the answer. EcomLens gives you the evidence to show what actually left your facility.
What is EcomLens?
Jynzi's tool for protecting sellers from the returns, damage, and claim disputes that quietly eat into margin. It captures proof at the point of packing, so you're never stuck taking a marketplace's decision at face value.
Can I get help launching my ecommerce business?
Yes. Jynzi's consulting team offers end to end support for launching an ecommerce business, from choosing the right structure and getting your registrations sorted, to building your website, listing on marketplaces, and managing your store as you grow. Book a free consultation below and we will map out exactly what you need.
Need help launching your ecommerce business?
We provide end to end ecommerce launch, website, and marketplace listing and management services, so you can grow seamlessly across every channel. Book a free consultation and we will map out your next steps together.